Administrative Assistant (AA) for the Mobilinx Hurontario General Partnerships (MHGP) Management Team. The successful candidate will work with the Management Team and be a team member of the iconic Hurontario Light Rail Transit Project LRT, a new LRT system located in Mississauga and Brampton, Ontario. The LRT consists of 18 at-grade stops and one station, as well as approximately 18 kilometres of a semi-exclusive at-grade guideway. Mobilinx is seeking to identify an AA with experience supporting a variety of management activities in a fast-paced office environment.

The principal responsibilities of the AA will be to support the Senior Management’s efforts in the following areas:

• Provide administrative support on project matters and ensure the smooth operation of the day-to-day activities for the team, including scheduling meetings, drafting, and filing correspondence, and support on various technical project matters.
• Produce documents for a variety of audiences, including bulletins, meeting minutes, letters, notices, policy and technical reports, charts, and presentations using Microsoft and Adobe products.
• Monitor and inform appropriate members of the Management Team of requirements and track-task completion to ensure deadlines are met (e.g., correspondence and project documents).
• Coordinate meetings, involving the client and subcontractors and organize all related materials for said meeting.
• Prioritize, develop and redirect correspondence.
• Other administrative duties as assigned.

Skills & Qualifications:

• High school diploma – or a combination of education, training and experience deemed equivalent
• Minimum two (2) years of experience providing administrative services, preferably in a large, matrixed organization
• Strong written and oral communication skills
• Experience managing time-sensitive activities in compliance with administrative procedures
• Proven writing and communication skills to support drafting accurate correspondence and other communications, meeting minutes, presentations etc.
• Exceptional organizational skills
• Strong computer skills and familiarity with MS Office, SharePoint and Teams, with the aptitude to learn new software and systems