Reporting to the Contracts Manager, the Senior Contract Administrator shall be responsible for but not limited to the following

Role and General Responsibilities

• Administers assigned subcontracts starting from contract negotiations and maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Ensure compliance with contract requirements
• Working knowledge of insurance policies and administering claims that fall under the project insurance policy deductibles.
• Implementation of Change Management procedures
• Negotiation of Change Orders and change issues with Subcontractors
• Ensure timely and accurate contractual correspondence
• Pricing of change and delay issues
• Identification and tracking of deliverables including bonds, reports and insurance certificates and insurance claims.
• Identification and implementation of record keeping validating potential Changes
• Maintenance of change management/issue logs and provision of summary reports
• Maintaining excellent relationships with the subcontractors and public
• Other responsibilities include but are not limited to:
• Subcontractor Kickoff meetings
• Regular subcontractor review meetings
• Payment administration
• Schedule monitoring
• Monthly financial reporting
• Recommend efficiency changes to contract administration
• Subcontract Agreement closeout

Qualifications and Education Requirements

• Bachelor’s degree in Engineering, Quantity Surveying, Business Administration or Finance required (Master’s degree preferred)
• 10+ years of experience in contract administration or a related field like quantity surveying, accounting, finance or legal or education

• Experience working with and managing contracts
• Knowledge and understanding of the legal requirements involved in specific contracts
• Relevant experience in managing and administering insurance claims
• Ability to conduct telephone investigations, evaluate, negotiate and settle first and third-party commercial lines claims
• Attention to detail and ability to notice errors
• Working knowledge of accounting principles
• Experience and knowledge of change management principles, methodologies, and tools
• Ability to influence others and move toward a common vision or goal
• Flexible and adaptable; able to work in ambiguous situations
• Organized with a natural inclination for planning strategy and tactics
• Acute business acumen and understanding of organizational issues and challenges
• Familiarity with project management approaches, tools and phases of the project lifecycle
• Experience with large-scale organizational change efforts
• Effective communication and negotiation skills
• Excellent oral and written English skills are essential

• Commitment to ethical business conduct and trusted with sensitive information

Preferred Skills

• Change management certification or designation desired

• Strong awareness of construction and contract law (Experience with Canadian Construction Documents Committee (CCDC) forms of contract an asset)

• Engineering background (civil, systems, MEP, track) preferred but not required
• Significant major project experience dealing with change/claims management/dispute resolution issues
• Being able to work in a team in Joint Venture environment
• Dynamic highly motivated individual able to interact with construction teams