Mobilinx has an immediate opening for a Project Administrator. Mobilinx is a dynamic, joint venture consortium. Our dedicated and professional team is responsible for the design and construction of the Hurontario LRT Project.

The Project Administrator shall report to the Superintendent and Project Managers on site.

Role and General Responsibilities

Maintains a healthy and safe work environment, ensuring proper protocol is implemented by craft and all other personnel on-site.

Capacity to work in a field office as part of a team of construction employees in a busy environment

Ability to meet deadlines while ensuring high standards of accuracy.

Ability to adapt to changing situations in a calm and professional manner

Taking accurate minutes at company meetings

Establishing and maintaining an effective filing system for minutes, reports, letters, and other such documents

Processes timesheets for payroll and cost control purposes.

Expedite Bill of Quantity data entries for cost control purposes

Maintains job diaries, site photos and proper claims documentation.

Processes material packing slips verifying quantities and receipt of materials, following up with discrepancies.

Other duties as assigned.

Qualifications and Education Requirements

Proven administrative experience

Post-Secondary education is preferred

Must possess strong organization and time management skills.

Ability to work independently and with minimum supervision.

Problem-solving and troubleshooting knowledge

Previous project administrator experience is required

Initiative-taking and result-oriented.

Strong organizational, written and communication skills.

Ability to work with tight deadlines, multitask and follow up.

Strong computer skills, using MS Office, Excel, and Bluebeam with the aptitude to learn new software and systems.